The steps for applying for a birth certificate in Kenya

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Birth Certificate Application Form Kenya

Birth Certificate in Kenya: Perceived as a vital document, birth certificate application in Kenya can only be done by people who qualify for Kenyan citizenship by descent in Kenya. Registration of persons in Kenya is done under the office of the president in Kenya, ministry of interior and co-ordination of National Government of Kenya, immigration and registrations of persons. The department of immigration in Kenya acknowledges the right of a child to a name and Kenyan nationality hence they strive to offer quality, efficient services with impartiality to all Kenyans who are seeking registration for a birth or death certificate in Kenya. To fulfill and prove the above requirement of descent, a birth notification document in Kenya has to be produced that is pink, this is usually signed by the doctor and the midwife who were present that act as witnesses that the birth occurred under their watch in Kenya. One parent’s national Identification card in Kenya will also be needed and photocopies of the parent’s Identification Card.

The process of obtaining a Birth Certificate in Kenya and fee paid to obtain a birth certificate in Kenya

The national government immigration and registration of persons main offices in Kenya are located in Upper Hill in Nairobi. The national government immigration and registration of persons main offices in Nairobi are opened from 8am to 4pm on weekdays with a two hour break at 12 noon for the staff lunch. To get there one will have to board a bus number 32 at the Nairobi Kencom stage and alight at the community bus stop in Upper Hill. The national government immigration and registration of persons main offices in Upper Hill are located to the left of the community bus stop along the Bishop Road directly opposite the Nairobi social security house (NSSF).

Birth Certificate Application Form Kenya
Birth Certificate Application Form Kenya

The steps for applying for a birth certificate in Kenya include:-

1. Obtaining a form on Bishop Road at a building next to the ACK Guest House. If you are travelling by public transport you need to alight at Community and cross the road and head towards NSSF (Bishop Rd). Duly fill out and submit the form. However if your child was born at home, the Sub-Chief is authorized to register births in his location. In Nairobi all births are registered at the City Hall. You can also get birth registration services at the District Birth and Death Registries.

2. You Should have a copy of a notification from the hospital where the child was delivered from if the mother delivered from a hospital. This is usually signed by the doctor and the midwife who were present that act as witnesses that the birth occurred under their watch in Kenya.

3. If one is above 18 they should have a copy of a national identification card.

4. One is required to pay a sum of Ksh 50 to 150 if they meet the above requirements. Birth certificate application in Kenya attracts different charges depending on the current situation and need.

For a person who is applying for a birth certificate in Kenya without amendments pays Ksh 50. For amendments in Birth Certificates in Kenya and correction of the Childs name on the birth certificate in Kenya, there is usually a payment of Ksh 50. To correct the name of the parent in a birth certificate in Kenya, one pays Ksh 90. For correction of both the name of child and the name of the parent in a birth certificate in Kenya, a total of Ksh 130 is paid. For re-registration for a birth certificate in Kenya, a fee of Ksh 90 is paid. For late registration of a Birth certificate in Kenya – which is usually termed when registration is occurring six months from date of birth occurrence in Kenya, a fee of Ksh 150 is paid at the offices of birth registration in Kenya.

5. Have copies of both parent’s national identity cards.If the parents are dead one should present a copy of the death certificate.

Applying for Late Birth Certificate in Kenya

Any birth that has a notification that has not been forwarded to the immigration department within the first six months after the child is born is termed late registration.

For this, you will need the following in order to register for a birth certificate.

  1. Municipal notification of birth.
  2. Certificate of doctor or midwife who attended the birth.
  3. Child immunization clinic card.
  4. School leaving certificate.
  5. Baptismal certificate.
  6. Identity card or passport
  7. Letter from employer indicating date of birth
  8. Filled out an Application for Registration of a Late Birth

Applying for a Birth Certificate While Abroad

The third scenario is when you are living abroad and would like to register for your child. You need to visit the embassy where you live. This process takes much longer than the others since your documents have to be sent from Kenya. This is only applicable if the child was born outside the country but to Kenyan parents.

  • The procedure to follow to obtain a Kenyan Birth Certificate outside the Kenyan Border
  • Two(2) Application Forms (BDA – Birth and Deaths Registration form) duly filled ( get the Form here)
  • Two(2) photocopies of both parents’ passports. The copies of the Kenyan parent’s passport have to include pages29-32(for the A SeriesPassport), pages45-48(for theB series Passport), pages61-64(for theCSeriesPassport), and the photo page
  • Two(2) photocopies of thechild’sBirth certificate or notification issued by the civil authorities or the hospital in the country of birth (either an international version or copies of the original and an official English translation)
  • Two (2) self-addressed, stamped A5 envelopes for postage purposes.
  • Two(2) copies of parents’ marriage certificate either international or translated into English if legally married.
  • Anon-refundable fee of $10.00for each certificate payable only by bank transfer (Embassy of theRepublic of Kenya, IBAN:DE63100400000266014004) or EC-Debit card at the Embassy. Cash payments will not be accepted. Overpaid amounts will not be refunded. Enclose a copy of the bank transfer slips together with the application.

Please note that the processing time takes 3 months or more depending on the time it takes for the authorities to verify parents citizenship details.

Applying for a Birth Certificate as an Adult

Adults with notification cards can visit the nearest District Birth and Death Registrar, armed with a copy of your National ID Card. The Officials will give the B1 form to fill. Baptism card and primary school certificates may be accepted in special circumstances. A fee of Kshs 100 may apply.

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Sande Kennedy

Sande Kennedy is the founder of & He is a Kenyan-based Internetprenuer,blogger Political Activist,informer who has an interest in politics, governance, corporate-fraud and human-interest. Kindly drop me a note if you feel aggrieved on any matter that you would want to be highlighted. Twitter @itssandekennedy , Instagram @itssandekennedy WhatsApp: +254791890826 Read More about me here
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